Enrolment Dashboard > Stripe Integration
Stripe Integration, allows colleges to collect student payments securely and efficiently through both Autodebit schedules and one-off online payment links. Stripe provides a simple, compliant and automated way for students to make payments, while TEAMS manages the setup, tracking and communication around those payments.
You can set up Stripe in two ways:
- Create an Autodebit Schedule (recurring payments)
- Send a Stripe Payment Link (one-off payment)
Both options are managed directly within TEAMS, giving your team full control over how payments are collected.
Before You Begin – Configure Your Stripe Account
Before using Stripe in TEAMS, you must have an active Stripe account.
Create and activate your account by following Stripe’s official setup guide: https://docs.stripe.com/get-started/account
Once your account is fully activated, please share the following details with our support team so we can complete the integration from our end:
- Publishable Key
- Secret Key
Our team will finalise the configuration in TEAMS once these details are received.
Setting Up Stripe Through Autodebit (Recurring Payments)
To configure recurring payments, open the Enrolment Dashboard and click the Setup Autodebit Payment icon from the Enrolment Details tile. A pop-up window will open where you can select Stripe as the Autodebit Provider.
You can then choose the type of payment schedule you wish to apply.
- Enrolment Level Schedule uses the instalment dates already set within the enrolment.
- Custom Invoice Level Schedule allows you to create your own instalment dates. When using this option, a frequency dropdown will appear, giving you the choice of Weekly, Fortnightly (every 15 days), or Custom, where you can define the number of instalments based on your needs.
After confirming your schedule, click Save, and TEAMS will email the student a Stripe setup link to enter their card details. If the card details are valid, the student will receive a confirmation email; if the setup fails, they will receive a failure notification. Both emails can be customised through the Automated Alerts screen in TEAMS.
Important: 1. Make sure you have generate the stripe webhook secret key from the site settings screen under the additional settings tab. If if is not generated the payment will not be initiated.
2. Before the payment request is initiated, you can still change the payment method using the arrow icon. Once the payment has been made, however, the selected method (weekly, fortnightly or custom) can no longer be changed.
Once Stripe is successfully set up, all future instalments will be processed automatically based on the schedule you created.
Sending a Stripe Payment Link (One-Off Payment)
If you prefer to collect a single payment rather than creating an ongoing schedule, TEAMS also allows you to send a secure Stripe payment link directly from the Financial tile. Simply click the Stripe icon next to the relevant invoice, and TEAMS will generate an email with a unique link for the student to make the payment online.
This is a convenient option for one-off fees, short courses, overdue balances, or students who prefer not to set up a recurring Autodebit plan.