Aged Debtors Report Data Columns – Help site for RTO TEAMS Clients

Finance > Aged Debtors Report> Aged Debtors Report Filters> Aged Debtors Report Data Columns

The table below shows the columns and their explanations that will get printed in the generated report.

Columns	Explanations
Student No	A unique Student Number automatically generated by TEAMS.
Enrolment No	A unique Enrolment Number automatically generated by TEAMS.
Student Name	It displays the student’s full name, including First Name, Middle Name (if any), and Last Name.
Invoice Creation Date	It shows the exact date the invoice was created in the system.
Timetable	It displays the student’s allocated class schedule for the enrolled course.
Start Date	It indicates the commencement date of the enrolment.
Agent Name	It will shows the name of the agent linked to the student’s enrolment.
Campus Name	It displays the name of the campus associated with the enrolment.
Program	It Indicates the program under which the student is enrolled.
Invoice Date	The invoice date will be printed under this column.
Enrolment Status	The Enrolment status field displays the current status of the student’s enrolment (e.g. Active, Completed, and not yet started).
End Date	It shows the expected completion date of the enrolment.
Study Weeks	It indicates the total number of weeks the student is scheduled to study as part of their enrolment.
Academic Holiday Weeks	It represents the number of weeks allocated for academic breaks, such as term or semester holidays set by the institution.
Student Holiday Weeks	The number of holiday weeks approved specifically for the student, separate from academic holidays.
Total Duration	The Total Duration is automatically calculated as the sum of the Study Weeks, Academic Holidays, and Student Holidays.
Nationality	It indicates the student’s country of citizenship, typically based on their passport.
Enrolment Type	The Enrolment type field displays the type of enrolment, such as full-time, part-time, or short course.
Payment Plan	The system will print yes or no if there is any payment plan linked with this enrolment.
Invoice No	The invoice number will be printed under this column.
Invoice Due Date	The date by which the invoice must be paid to avoid late fees or penalties.
Total Due Date	It displays the same as the invoice due date, showing when payment is expected.
Total Due	It shows the total outstanding amount on the invoice.
0-30	This column will display the amount of aged debtors overdue within 0-30 days.
31-60	This column will display the amount of aged debtors overdue within 31 to 60 days.
61-90	This column will display the amount of aged debtors overdue within 61 to 90 days.
90+	This column will display the amount of aged debtors overdue for more than 90 days.
Over Paid Amount	It displays any additional payment made by the student that exceeds the total amount due.
Enrolment Outcome	It indicates the final result of the student’s enrolment—such as Completed, Withdrawn, Deferred, Failed, or In Progress.
Level of Student	It indicates the academic level of the student (e.g. Beginner, Intermediate, Advanced).
Visa Type	This displays the visa classification held by the student (e.g. Student Visa, Tourist Visa).
Local Address	This field shows the residential address of the student.
Mobile No	This will display the Mobile number of the student.
Email Address	It represents the primary email address of the student.
Secondary Email Address	It displays the alternative email address provided by the student.
Phone No	It will display the student’s phone number.
DOB	This field represents the student’s date of birth.
Total Invoice Amount	It displays the total amount billed on a specific invoice issued to the student for their enrolment.
Payment Type	It represents to the payment method used by the student (e.g. Bank Transfer, Credit Card).
Student Period Start Date	The start date of the current or relevant study period.
Student Period End Date	The end date of the current or relevant study period.
Previous Programs	The Previous Programs field will show details for students with prior enrolments. For current students without a previous program or course, this column will remain blank.