| Used By | NAT File | Error / Warning Number | Error / Warning Description | How to fix this Error / Warning – RTO TEAMS |
|---|---|---|---|---|
| National | NAT00120 | 3211 | Activity Start Date must not be after the Collection Period End Date | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error, change the activity start date and update it before the collection period end date (collection year = data submission year) |
| National | NAT00120 | 3212 | Activity start date must not be more than five years prior to collection year | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error, change the activity start date and update it in between the 5 years before the collection year. |
| National | NAT00120 | 3216 | Activity End Date must not be before the Activity Start Date | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error and change the activity end date so it is not before the activity start date. |
| National | NAT00130 | 3241 | Date program completed () must be between 01/01/1900 and 31/12/9999 | This means there is no date in this field for the enrolment. Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS Settings icon in the Student Profile tile. In the AVETMISS Settings tab update the Date Program Completed date there and SAVE. |
| National | NAT00130 | 3242 | Date Program Completed must not be after the Collection Period end date | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS Settings icon in the Student Profile tile. In the AVETMISS Settings tab, update the date program completed field, which will be before the collection period end date. |
| National | NAT00120 | 3252 | Outcome ID – 70 should not be used for this Activity End Date when submitting to the end of year collection. | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the training plan & Result icon in the Result and progress tile, find the specific subject that has this error and update the final outcome (Result). As 70- continuing enrolment outcome is not valid if the end date is in between the collection period year. |
| National | NAT00120 | 3253 | Time between Activity End Date and Activity Start Date must not be greater than 5 years | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error and change the dates of the subjects, as the gap between the Activity End Date and Activity Start Date can not be 5 year. |
| National | NAT00120 | 3260 | Outcome Identifier – National (20) must be 51, 52, 60, 70 or 85 when Delivery Mode Identifier is NNN | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS setting icon from the detail tile and then click on the Subject AVETMISS Settings. Click on the edit icon from the Action column for that specific subject for which the error is appearing. Update the details in Internal, External, Workplace fields and save (If the result is successful, then the delivery mode identifier should not be NNN). |
| National | NAT00085 | 3706 | Invalid Postcode | Go to Student Dashboard. From the student details tile click on the home icon and update the correct combination of suburb postcode |
| National | NAT00085 | 3707 | State Identifier (00) must be consistent with Postcode () and Address Postal Location () | Go to Student Dashboard. From the student details tile click on the home icon and update the correct combination of State, postcode and suburb. |
| National | NAT00120 | 3716 | Invalid Delivery Mode Identifier () | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS setting icon from the detail tile and then click on the Subject AVETMISS Settings. Click on the edit icon from the Action column for that specific subject for which the error is appearing. Update the details in the Internal, External, and Workplace fields and save. Or select all the subjects and use Bulk Update of Delivery Type for Selected Subjects(s) from the same screen. |
| National | NAT00120 | 3742 | Invalid Funding Source – National () | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS setting icon from the details tile and update the Funding Source National. |
| National | NAT00085 | 3830 | Address – Suburb, Locality or Town must not be blank | Go to Student Dashboard. From the student details tile click on the home icon and update the correct address |
| National | NAT00080 | 3830 | Address Street Number must not be blank | Go to Student Dashboard. From the student details tile click on the home icon and update the correct address |
| National | NAT00120 | 3830 | Outcome Identifier – National must not be blank | Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the training plan & Result icon in the Result and progress tile, find the specific subject that has this error and update the final outcome (Result). As subject without outcome identifier is not acceptable in data submission. |
| National | NAT00080 | 4619 | Client Identifier must not have any spaces | Go to Student Dashboard. From the student details tile click on the “A†icon and check the client identifier as there should be no space in that client identifier code |
| National | NAT00120 | 4622 | It is expected that the Training Contract Identifier and Client Identifier – Apprenticeships are the same between records for this Client Identifier/Program Identifier combination | To update the Training Contract Identifier, go to the Enrolment Dashboard, select the AVETMISS icon, and update it under the Enrolment AVETMISS Settings tab. If the Client Identifier needs updating, navigate to the Student Dashboard, select Edit AVETMISS under Compliance, and modify it on the Edit Student AVETMISS screen. |
| National | NAT00120 | 4624 | Training Contract Identifier must not be blank when there is a corresponding Client Identifier – Apprenticeships | Go to the Enrolment dashboard and click on the AVETMISS Icon from the Enrolment detail tile on the AVETMISS screen update the Training contract identifier |
| National | NAT00085 | 4630 | Address – Suburb, Locality or Town must exist on the Australia Post suburb listing | Go to Student Dashboard. From the student details tile click on the home icon and update the correct address- Suburb, Locality or Town which exists on the Australian post suburb listing |
| National | NAT00085 | 4633 | Telephone Number contains non-numeric characters | Go to student Dashboard and click on the click to edit the student detail icon from the student details, update the correct student number and remove all non-numeric character |
| National | NAT00085 | 4635 | Email Address must contain the @ character | Go to student Dashboard and click on the click to edit the student detail icon from the student details, update the correct student email address which includes the @ symbol |
| National | NAT00085 | 4637 | Client Family Name () must not be blank or contain numbers | Go to Student Dashboard for that specific student, click on the “click to edit student details†and update the Student surname. |
| National | NAT00010 | 4645 | Training Organisation Identifier must exist on the TGA list of RTOs. Please use the Training Organisation Identifier listed for your RTO on TGA | Go to the Organisation screen which you will find under the Setting icon and update the correct Training organisation identifier and name same as on the Training.gov.au site for your RTO. |
| National | NAT00120 | 4693 | Duplicate enrolment records found for Client Identifier on Training organisation identifier, Subject Identifier Program Identifier, Activity Start Date | Navigate to the student dashboard and verify its all details mentioned in the file to remove the duplicate records. |
| National | NAT00010 | 4704 | Training organisation identifier must match the organisation registered for this AVS user. Please use the Training Organisation Identifier listed for this RTO on TGA. | To resolve this error, log in to the AVS portal and verify the Training Organisation Identifier linked to your AVS account. Cross-check it with the identifier entered in your system’s Organisation Screen and on the TGA site. If there is a mismatch, update the code in your system to match the one listed on TGA. |
| National | NAT00060 | 4722 | Subject name for this Subject identifier does not match the subject name listed on Training.gov.au. Please correct either Subject Identifier or Subject Name. | To resolve the Subject Identifier Error, go to the Academics Menu and select Subject to access the Subject Screen. Search for the subject using its name or code, then click the Edit Icon in the Action Column. On the Edit Subject Screen, update the Subject Descriptive Code with the correct information from training.gov.au, then click Save to apply the changes. |
| National | NAT00030 | 4726 | Program Identifier must be a valid qualification, course or skill set code listed on Training.gov.au | Navigate to the Academics Menu on the main dashboard and select Program. Click the Edit Icon next to the program with the error to access the Program Entry Screen. Ensure the Program Descriptive Code matches the details on training.gov.au by copying the code and searching for it on the site. If incorrect, update the code in Program Entry, then Save the changes. |
| National | NAT00030 | 4727 | Program identifier exists on the TGA master lists of Programs, therefore the Program name must match that listed on the master lists | To resolve this, go to the Academics Menu on the main dashboard and select Program. Click the Edit Icon next to the program with the error to access the Program Entry Screen. Ensure the Program Descriptive Name matches the details on training.gov.au by searching for the program code. If incorrect, update the Program Descriptive Name in Program Entry, then Save the changes. |
| National | NAT00080 | 4731 | Survey contact status () must not be blank (for clients 15 or over as at 31 Dec of the collection year) or invalid. | Go to the Student Dashboard, click the Edit Icon next to AVETMISS Information, select the appropriate Survey Contact Status, and click Save to apply the changes. |
| National | NAT00080 | 4744 | Your data contains blank USIs for clients expected to have a USI. Where possible, populate with the USI or the appropriate exemption value. | To resolve this, go to the Student Dashboard, click the Edit Icon next to the USI field under the Compliance Tab, and enter the correct Unique Student Identifier. If needed, contact the client to obtain their USI, which they can generate from the official USI website. |
| National | NAT00120 | 4752 | Activity Start Date must not be after the date of validation unless the Outcome identifier – national (40) is ’85 – Not yet started | Go to the Enrolment Dashboard, select Training Plan and Result under the Results Tab, and update the Outcome Identifier (Result) for the subject. Ensure the Start Date reflects actual commencement—use Outcome ID 70 for ongoing activities and 85 for those not yet started. |
| National | NAT00120 | 4754 | Activity periods, for Nationally recognised training, cannot overlap where multiple instances exist for a combination of Training organisation identifier, Unique student identifier, and Subject identifier | |
| National | NAT00120 | 4755 | Activity periods, for Nationally recognised training, cannot overlap where multiple instances exist for a combination of Training organisation identifier, Client identifier, and Subject identifier | |
| National | NAT00120 | 4762 | Funding Source – national is 31 or 32 therefore Postcode on the Client file must be OSPC. State identifier must also be updated to 99 accordingly. | Navigate to the enrolment dashboard and select the avetmiss setting icon under the details tile. You will be redirected to the enrolment avetmiss setting screen. Here, tick the overseas student tickbox if the funding source national is selected as 30 or 31. |