Edit Applicant Details Screen

There may be times when you need to update a student’s information. To do this, you must open the student from the Student Dashboard by searching for their name using the search bar.

These screens allow you to view and edit applicant details, and can be accessed from the relevant sections within the system.

Note: Once an applicant is converted to a student, you will no longer be able to edit details at the applicant level. Any further updates must be made from the Student Dashboard > Edit Student screen.

Fields and their Explanation

Column		Explanation
Campus		This is a drop-down field where you can select the campus for the student. You can also select All if the student is enrolled across multiple campuses.
Student Number		It is a system-generated field.
USI Number		This is the Unique Student Identifier (USI) and is a read-only field.
Title		This is a user-defined field. Additional title options can be configured if required.
First Name		You can add the first name of the student here.
Middle Name		You can add the Middle name of the student here.
Surname		You can add the Surname or last name of the student here.
Preferred Name		The name the applicant prefers to be called in everyday communication.
Gender		It is a drop-down field, where you can select the specific gender of the student.
Date of Birth		This field shows a calendar where you can select the date of birth of the student.
Local Student		You can select this option if the student is a local resident of the country where he/she is studying.
Overseas Student		This is for international students. If the student is studying in the same country, then select “onshore,” but if the student is studying from a different country, then please select “offshore.”
Nationality		Nationality of the student.
Country		Country of the student.
Marketing Source		This is a user code field, you can select the options from the drop-down. If you need to set up any other options, kindly contact support.
Account Manager		An account manager is a professional responsible for managing student relationships within the organization.
Mobile Number		You can add the mobile number of the student in this field.
Work Number		Add the work contact number of the student.
Phone number		Phone number of the student.
Skype ID		You can add the student’s skype ID here.
Primary Email Address		This email address will be used for all communications with the student.
Email 2		Add the secondary email address of the student
Email 3		You can add another email address here
Send Emails to all available addresses		If this tick box is ticked, the system will send emails to all other email addresses too including the primary email addresses i.e. secondary email addresses and additional email addresses.
Unsubscribe		By ticking this tick box, you can unsubscribe from all the marketing emails. That means the student will not receive any marketing emails.
Special Needs		It is a system-generated field where login details of the student portal or Moodle will be populated.
AVETMISS		If you are going to report this student to the government and the student is studying in any VET course, kindly tick this tick box. This is very important for compliance.
Has VSN No		You can update the Victorian Student No in this field.
School		Student numbers given to a student other than system-generated student numbers should be added in this field.
Student Status		Select the student’s current status.
Student Occupation		You can update the occupation of the student here.
Level of Student		You can select the level of the student if he/she is studying an ELICOS course.
Score		Here You can update the English test score of the student.
Requires Homestay		You can select if students want to book accommodation (with or without meals) from the college.
Requires Airport Pickup/Drop off		If the student wants to book airport pick-up services, you can select this option.
Passport Number and Passport Expiry date		You can also record the Passport Number and Passport Expiry Date in this tab for both local and overseas applicants. This gives your team more flexibility when capturing passport details where required. The Passport Number can also be included in the Offer Letter generated for local students.
FEE HELP Availability		If you wish to report a student as a FEE HELP student, you need to tick the relevant FEE HELP for an applicant. The student can, over time, be set as both VSL and HEd FEE HELP and should be enrolled in a program that has been set up for FEE HELP.