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Errors Linked with NAT00130 File

Overview

The NAT00130 (Program Completed) file records students who have completed a program of study during the reporting period, including any required workplace or on-the-job training.

It is used to:

  • Report current and previously unreported completions
  • Contribute to the student’s USI transcript
  • Measure successful outcomes across the VET sector

How NAT00130 Links to Other NAT Files

NAT00130 is generated only when a program is completed.
It inherits data from the following files:

  • NAT00010 – Training Organisation
  • NAT00030 – Program (Qualification)
  • NAT00120 – Training Activity
  • NAT00080 – Client (Student)

NAT00130 does not correct upstream issues — it reveals them.
Errors must be fixed at the source (program setup, enrolment data, or completion dates), not at export level.

Common NAT00130 Validation Errors

Error 4727 – Program Name Does Not Match National Register

The Program Code exists on training.gov.au, but the Program Name in TEAMS does not exactly match the official national register.

Resolution in TEAMS

  • Go to Academic and select Programs
  • Edit the affected program
  • Confirm the official program name on training.gov.au
  • Update the Program Descriptive Name to match exactly
  • Save your changes

Error 4726 – Program Code Does Not Match National Register

The Program Code recorded in TEAMS does not exactly match the code listed on training.gov.au.
Even minor formatting differences will trigger this error.

Resolution in TEAMS

  • Confirm the correct code on training.gov.au
  • Update the Program Descriptive Code to match exactly

Error 3241 – Date Program Completed Not Within Valid Range

The Date Program Completed is earlier than the enrolment end date or outside the valid program duration.

Resolution in TEAMS

  1. Open the Enrolment Dashboard
  2. Select the AVETMISS icon under the Profile tile
  3. Update the Date Program Completed so it aligns with the enrolment end date
  4. Save your changes

Error 3242 – Date Program Completed Outside Reporting Period

The program completion date falls outside the AVETMISS collection period.

Resolution in TEAMS

  1. Ensure the Date Program Completed:
    • Is not earlier than the program start date
    • Is not later than the collection period end date
  2. Save your changes

Re-exporting and Confirming Resolution

After correcting NAT00130 errors:

  1. Re-export your AVETMISS files from TEAMS
  2. Open the NAT00130 file
  3. Confirm:
    • Program Code and Name match training.gov.au
    • Date Program Completed falls within the valid range and collection period
  4. Re-run validation in your AVETMISS Validation Software (AVS)

NAT00130 confirms successful program completion in AVETMISS reporting.
When program details, enrolment data, and completion dates are correctly aligned, NAT00130 errors are straightforward to resolve and ensure accurate reporting of student achievements.

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