Finance > Instalment Plans > Instalment Plan entry screen
The Instalment Plan Entry screen allows you to create new instalment plans for programs. The Instalment Plan Code and Name fields are mandatory and must be completed. You can add multiple invoices to divide the total tuition fee into instalments. If you want the instalment plan to be selected by default for applicable programs, simply tick the corresponding checkbox.
The checkbox allows the system to automatically calculate the invoice due dates for the program. After enabling it, select the Campus and Program to link to the instalment plan. If you want the instalment plans to appear during the application process, tick the relevant checkbox. Additionally, another checkbox can be selected to prevent the system from generating multiple invoices within the same month. Once all selections are made, click Next to proceed to the next step.
Note: You are setting up an instalment plan for a student who has enrolled in a 6-month course. The total course fee is $6,000, which needs to be split into an initial deposit and two further instalments. The student also has some additional fees to cover for study materials. You want the instalments to be generated automatically on specific dates throughout the course period.
Steps to add new instalment on screen 2:
On the Instalment Plan Step 2 screen, click the + Instalment button to add a new instalment.This will open the Instalment Detail screen, where you can enter all necessary information in the provided fields.
Once you’ve filled in the required details, click Save to add the instalment. It will then appear in the instalment grid, where it can be edited if needed.
Finally, click Finish to complete and generate the full instalment plan.
For more information, please watch the video.
| Steps to create the Instalment Plan | Explanation |
| Select the Instalment Number: | First, select Instalment No. 1 from the dropdown to define the first payment, which will serve as the deposit. |
| Deposit Invoice: | Tick the checkbox for the deposit invoice, as this represents the initial payment the student must make. For example, you might enter a deposit amount of $2,000. Once the box is ticked, the tuition fee amount field becomes active, allowing you to enter the deposit amount. |
| Number of Days/Weeks/Months: | To set the deposit due date, enter 2 in the specified field, which indicates the number of weeks before the enrolment date that the deposit is required. Then, from the dropdown menu next to this field, select “weeks” to confirm the time unit. This means the student must pay the deposit two weeks prior to the start of their enrolment. |
| Study Period Length: | Enter 6 months as the total study period length. This indicates the full duration of the student’s enrolment and is used to determine how the remaining instalments will be spaced over time. Setting this period ensures that the instalment plan aligns with the program’s timeline, allowing for accurate and timely invoicing. |
| Before/After Selection: | From the dropdown list, select “Before” to specify that the deposit invoice should be generated prior to the enrolment start date. This setting ensures that the student is invoiced and expected to pay the deposit in advance, helping to secure their place in the course before it begins. |
| Enrolment Date: | Select the enrolment creation date from the dropdown list. For example, the creation date is 1st January 2025 then The system will calculate that the deposit must be paid by 18th December 2024, 2 weeks before the enrolment date. |
| Days After Invoice Due Date: | This field allows you to specify how many days after the invoice is generated the payment will be due. For example, if you enter 7, the system will set the invoice due date to 7 days after the invoice is issued. This helps define a clear payment timeline for students |