Compliance > Multiple Duplicate Enrolments
AVETMISS Dashboard > AVETMISS Student Tile > Count of Duplicate Enrolments
The Multiple Duplicate Enrolments feature helps you identify and resolve students with overlapping or duplicate enrolment records within TEAMS. This feature ensures greater accuracy, compliance, and data consistency by giving you clear visibility of duplicate records.
Maintaining clean enrolment data is essential to ensure accurate reporting, avoid validation errors, and meet compliance requirements.
What Are Duplicate Enrolments?
Duplicate enrolments occur when a student has:
- Multiple enrolments with overlapping start and end dates, or
- More than one active enrolment for the same or different programs within the same period
These situations can lead to AVETMISS reporting errors and must be reviewed carefully.
System Setting Configuration
Before using this screen, ensure that the Site Setting for checking duplicate or overlapping enrolments is enabled.
- When the setting is ON, TEAMS automatically checks whether a new application’s Start Date falls between the Start and End Dates of an existing enrolment.
- When the setting is OFF, a Warning Message will be displayed instead, allowing you to proceed if necessary.
Filters / Parameters Section
At the top of the screen, you’ll find filters to help refine your search results.
- Campus – Select a specific campus to view duplicate enrolments related to that campus.
- Program – Filter results by program name or code.
- Apply – Click to display all matching records.
- Clear – Reset the filters to view all records.
These filters make it easy to narrow down results and efficiently review potential duplicate enrolments by campus or program.
Duplicate Enrolments Grid
The lower section of the screen displays a list of students with multiple or overlapping enrolments. Each record shows key details, including:
- Student Number
- Student Name
- Date of Birth
- Mobile Number
- Email Address
- Local Address
Click the plus (+) icon next to a student’s name to expand and view all duplicate enrolments associated with that student.
Why This Matters
Unresolved duplicate enrolments can result in:
- AVETMISS validation errors
- Incorrect reporting outcomes
- Compliance risks
By regularly reviewing and resolving duplicate records, you ensure accurate enrolment data and a smoother AVETMISS submission process.