Academics > Program > Program Entry Burger Menu > Program Purchasing Contracts
On the Purchasing Contract screen, you have the option to add the details of the purchasing contract for the program.
When you select the +Add button, a pop-up window will appear where you can enter the necessary information.
Fields and their Explanation:
| Fields | Explanation |
|---|---|
| Contract Type | Identifies the type of funding or contract arrangement that applies to the student or enrolment (e.g. State Funding, Fee-for-Service, Traineeship, Apprenticeship). This determines how the enrolment is reported and billed. |
| Effective From | The start date of the contract or funding agreement. TEAMS uses this date to validate eligibility, apply correct fees, and ensure compliance for AVETMISS reporting. |
| Effective To | The end date of the contract or funding agreement. This marks when the contract expires or stops being applicable. |
| Purchasing Contract | A government-issued or organisation-approved purchasing contract number associated with funded training. This is often linked to state-funded programs and is used for reporting and audit tracking. |
| Purchasing Contract Schedule | The specific schedule or version of the purchasing contract being used. It outlines the price rates, funding rules, or conditions relevant to the student’s enrolment. |
| State | It Specifies the Australian state or territory the contract applies to (e.g. NSW, VIC, QLD). This ensures the correct reporting rules and funding requirements are applied. |
| Special Contract | Indicates whether the enrolment is linked to a special funding arrangement or exceptional contract type. This is used for cases that fall outside standard purchasing contract rules. |
| Excl. Client Identifier | Short for “Excluded Client Identifier”. If enabled, this prevents the student’s identifier from being included in certain state or national reporting exports when required for compliance or privacy. |
| Excl. Training Contract Identifier | It is Similar to the above but applies specifically to the training contract identifier. When selected, this identifier is excluded from relevant AVETMISS or state-based reporting. |
| Active | Tick this box to make the contract active. |
After filling in the required details, click on the Save button. You will then be able to see the added purchasing contract in the grid.