The Fee Entry screen allows you to efficiently add new fees or edit existing ones in the system. To create a new fee, click the +Add button on the Fee Welcome screen. You’ll be directed to the Fee Entry screen, where you can enter all relevant details into the designated fields such as fee name, type, amount, and associated object. Once all required information is entered, simply click the Save button to create the fee. This process ensures streamlined and organised fee management, giving you the flexibility to maintain and update fee records as needed.
Fields and their Explanation:
| Field Name | Explanation |
|---|---|
| Object Type | This is a mandatory field and cannot be left blank as the system will create the fee based on the object type selected. Select the appropriate object type (such as organization, campus, subject, UoS, or program) from the dropdown to create the fees. |
| Fee Type | This is also a mandatory field, and based on the fee type created in TEAMS, it will populate in the dropdown. |
| Fee Code | This is also a mandatory field, where you need to enter the appropriate fee code. The fee code helps identify and categorise the fee within the system. |
| Fee Name | This is also a mandatory field and you can enter the fee name (Name of Fee (generally a combination of Fee Type and Student Fee Name)in this field. |
| Fee Amount | This is also a mandatory field and you can enter the fee amount (If this fee has GST applied to it, you must enter the excluding GST amount in this field) in this field. Only enter the amount with numbers, do not enter any currency symbols such as $. |
| Apply GST | Select this tick box if the fee has GST applied to it. |
| Pay Commission | Select this tick box to apply the pay commission. If the fee is set to Pay Commission, the system will generate an agent commission invoice for it. |
| Is Rate Fee? | Tick this box if the fee is based on a rate. |
| Active | Tick this box to make the fee active. |
| Show as Revenue | When you select this tick box, the system will pop up the drop-down, namely “(When is revenue taken up?)”. Based on the user code created for the revenue, you can select it from the dropdown. |